HR Tech Privacy

SimplyHired

SimplyHired is a job search engine that collects job listings from all over the web, including company career pages, job boards and niche job websites. Then, similar to major search engines such as Google and Yahoo!, Simply Hired displays relevant jobs to job seekers on the SimplyHired website, mobile app, and numerous partner sites. SimplyHired lists job openings from hundreds of thousands of unique employers. The company operates job search engines in 24 countries and 12 languages. SimplyHired has been named a ‘Top job search website’ by Forbes and PC Magazine.

Privacy Policy

Effective Date: 22.October 2019

This Privacy Policy was last updated: August 5, 2022

1. Introduction

SH, Inc. (“SimplyHired,” “we,” “us,” “our”) values the trust you place in us when you give us access to your Personal Data.

In particular, this Privacy Policy details how we collect, use and disclose personal and non-personal data you give to us when you access or use the online and/or mobile services, mobile applications and websites, and software offered by SimplyHired and its related brands covered by this Privacy Policy, which includes CityScout (collectively, “SimplyHired” or the “Sites”). SimplyHired may also obtain limited Personal Data from third-party sources.

This Privacy Policy incorporates by reference the Terms of Use that apply to your use of our Site. When you visit our Site or provide us with information, you agree to our use and disclosure of the information we collect, as described in this Privacy Policy, unless separate terms are offered by you in writing and accepted in writing by SimplyHired.

SimplyHired is the Controller in respect of all processing of Personal Data that we collect in accordance with this Privacy Policy unless otherwise provided in a separate written agreement.  Please feel free to contact us at the information provided below in Section 12 if you have any questions or concerns related to our handling of your Personal Data.

1.1 Our Privacy Center 

Our core mission is to help job seekers find great jobs, and employers find great candidates.  Since each of our affiliates shares this core mission, we developed the Privacy Center as a way of educating our users about our affiliates and how we share data with them to provide the strongest product and service offerings to our users.  We encourage you to visit our Privacy Center (https://hrtechprivacy.com/) to learn more.

1.2 Personal Data and Personal Information

For purposes of this Privacy Policy, Personal Data and Personal Information are used interchangeably to mean any information that relates to an identified or identifiable natural person.  Non-personal data is any other information, such as aggregate, statistical data, we collect when you access or use our Site. Where this Privacy Policy refers to “data” or “information,” this may include both Personal Data and non-personal data.

1.3 The Scope of Our Privacy Policy

This Privacy Policy covers only data that we collect through our Site and from third-party sources in connection with your use of our Site. This Privacy Policy does not apply to any other data collection or processing, including, without limitation, the data collection practices of our affiliates (please visit the Privacy Center to learn more about our affiliates’ privacy practices) or other third-parties, including any third-party operators of webpages to which our Site links, and any information that we collect offline or through any websites, products, or services that do not display a direct link to this Privacy Policy.

1.4 Changes to Our Privacy Policy

We reserve the right to amend this Privacy Policy at any time.  We encourage you to visit this section of our Site periodically to keep abreast of any changes.  Each time we update this Privacy Policy, we will add a new effective date at the top of the page in the “Last Updated” legend.  Any changes and additions to this Privacy Policy will become effective on the “Last Updated” date indicated above and by continuing to use our Site or provide us information after that date, you agree to all changes, additions, and other amendments to this Privacy Policy.  In some cases, we may notify you of changes to this Privacy Policy if we feel that we are using your Personal Data collected through our Site in a manner materially different from that stated at the time of collection. We will provide this notice in accordance with applicable law; however, typically, it will be in the form of an email to you or a notice posted to our Site for 30 days prior to the materially different use.

1.5 Our Approach to Privacy

We take privacy seriously and recognize our users do too.  We crafted this Privacy Policy with the intention of keeping our users informed about how we process their data in accordance with their expectations and applicable law.

1.6 Privacy Notice for SimplyHired HR Tools Users

We developed our HR Tools Service (formerly known as SimplyHired HRIS) to help organizations manage their human resources needs. If you are a user of our HR Tools Service, your use, including the processing of any Personal Data uploaded to the platform, is governed by your organization’s privacy policies. We process Personal Data uploaded to our HR Tools Service only in accordance with our service agreements with your organization or otherwise as may be permitted or required by law. More information about how we process your information through the HR Tools Service is available in our HR Tools Service Privacy Statement (http://hr.simplyhired.com/privacy). If you have any questions about your organization’s privacy practices, or to exercise any rights you may have with respect to your Personal Data uploaded to the HR Tools Service, please contact your organization’s administrators directly. The remainder of this Privacy Policy does not apply to information, including Personal Data, that we may collect through the use of SimplyHired’s HR Tools Service.

2. Information We Collect

We collect information from and about you when you use our Site. We may also obtain information about you from our affiliates and business partners, other third-parties and publicly available sources.  

2.1 Information You Provide to SimplyHired

2.1.1 From Your Account

We collect information, including Personal Data, from you when you create an account, request information, subscribe for a service, upload a resume or other content, or otherwise actively send us your data on or through our Site including by accessing our Site. This may include your user name, password, first and last name, email address, telephone number (including mobile phone number), home address, occupation, professional experience, education, interests, location, and any other data included in a submitted profile or resume or that you choose to upload to our Site, including but not limited to application materials and answers to screener questions submitted to Employers through SimplyHired.  This information may be associated with your SimplyHired profile.

2.1.2 Through Your Activity on SimplyHired

In addition, as part of the standard and necessary operation of the Site, we may collect, analyze, process, store, and record in real-time any and all of your activity on, interaction with, and communications on or through the Site, including, but not limited to, by collecting, analyzing, processing, storing, and recording the areas of the Site you visit (such as specific URLs), whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through our Site, and when and for how long each such activity occurred.  This also may include SimplyHired collecting, analyzing, processing, storing, and recording information from and about your computer or mobile device and your actions taken on the Site, including but not limited to your searches on SimplyHired (such as the titles, location, salary and other information about any of your job searches and results we provide), your activity on our Site (such as page views, clicks, taps, session activity and time), information about your browser and the device you use to access our Site (such as browser, operating system and device type, MAC address, IP address, and the name of the originating domain from which you accessed our Site), and any of your other behavior or actions on, interaction with, or communications with or through the Site. The Site cannot work as SimplyHired intends it to work unless SimplyHired undertakes such activities. If you do not want your actions to be collected, processed, analyzed, or recorded this way, do not use the Site.

2.1.3 When Providing Employer Information

If you are an Employer, SimplyHired may request that you provide certain Personal Data to SimplyHired in order to verify your account. This information may include, but not be limited to, your Federal Employer Identification Number (EIN), Business Registration information, a utility bill, and an Employer representative’s contact information.

This information will be used for internal purposes only, subject to any request by law enforcement or a court order. In connection with chargeable services, we will also collect payment information (e.g., the last four digits of credit card numbers and related verification information). Please note that SimplyHired only has access to the last four digits of Employer credit card numbers, and does not store full credit card numbers.

2.2 Information Collected When You Apply for Jobs or Access SimplyHired from Some Third-Party Websites

2.2.1 When You Apply to Jobs on Some Third Party Websites

When you apply for a job on certain third-party websites, SimplyHired may receive information about the status of your job application and the decisions taken by the Employer in disposing of your application, such as, for example, whether the application reached interview stage and whether a job offer was accepted or rejected. This information helps SimplyHired further understand the effectiveness of our Site and its features.  SimplyHired uses this information for the purpose of improving the products and services we offer to Job Seekers and Employers and as otherwise detailed in section 4 of this Privacy Policy.

2.2.2 When You Interact with SimplyHired using Your Account with a Third-Party Website 

You may create an account at SimplyHired, and log in to your existing SimplyHired account, using your account with a third-party provider such as Google or Facebook. If you do not already have a SimplyHired account and log in to SimplyHired using your third-party account, this will create a SimplyHired account for the same email address associated with your third-party account.  Once logged in to SimplyHired, you may also access additional features, such as calendar integrations, by logging in to your account with a third-party provider when prompted.

If you choose this method of account creation or log in at SimplyHired, the third-party will authenticate you and redirect you to SimplyHired. Please note that by using your third-party account to create a SimplyHired account or to log in to an existing SimplyHired account, the third-party may set a cookie or other tracking technology on your device in order to authenticate you as a user of the third-party’s website and possibly for other purposes.  We encourage you to review your other account providers’ terms (including privacy and cookie policies) to understand more information about their use of cookies and other tracking technologies. This Privacy Policy does not apply to cookies or other tracking technologies set by any third-parties, or their related privacy practices, when you visit their websites, including but not limited to by following a link from SimplyHired.

By accessing SimplyHired through the use of your account with a third-party, you understand that your third-party account provider may share certain data with SimplyHired for the purpose of authenticating you to permit you to access our Site in a secure manner.  Our privacy practices described in this Privacy Policy apply only to the information we receive from your third-party account provider about you in connection with this authentication and log in process. As part of this authentication and log in process, your third-party account provider may separately request your consent to share additional information with SimplyHired, which may include but is not limited to your name, profile picture, profile information, and email address.  Disabling any connection between your third-party accounts and SimplyHired must be handled through the third-party account providers’ settings and controls. Any inquiries related to your third-party account providers’ data sharing practices also must be directed to that provider and are not within the scope of this Privacy Policy.

We may also collect information stored in your social media profile that you authorize us to access when you use your social media profile to invoke features on the Sites.

PLEASE NOTE THAT YOUR RELATIONSHIP WITH YOUR THIRD-PARTY ACCOUNT PROVIDER IS GOVERNED SOLELY BY YOUR AGREEMENT WITH SUCH THIRD-PARTY.  THIS PRIVACY POLICY DOES NOT APPLY TO YOUR RELATIONSHIP WITH ANY SUCH THIRD-PARTY.

2.3 When You Download Our Apps

If you decide to download one of our software or mobile applications (our “Apps”), we may collect your profile information, which will be limited to your social network site user ID, email address, name, and picture.  We may collect, use and disclose your Personal Data provided in connection with the use of our Apps in accordance with sections 4, 5, and 9 of this Privacy Policy.

2.4 Other Personal Data that SimplyHired may Receive from Third-Parties

Our Site may offer links to third-party websites that allow you to share information, including your resume and other information gathered through your use of our Site, with a third-party website and from a third-party website to our Site.  When you click a link to a third-party website, you are no longer on our Site and your use of the third-party website is subject to the terms and conditions (including any privacy and cookie policies) of that website. For more information on your interaction with third-party websites, please see Section 11 of this Privacy Policy.

Any Personal Data that SimplyHired may receive from third-party websites through your use of our Site will be processed by SimplyHired in accordance with this Privacy Policy.   

2.5 What Personal Data is Required

Typically, we will prompt you at the point when you provide your Personal Data to us whether or not it is necessary that you provide this information in order for SimplyHired to provide particular services, products or features to you on our Site.  If you choose not to provide your Personal Data in such instances when it is necessary, some or all of our services, products or features may not be available to you.   

2.6 The Legal Basis on Which SimplyHired Collects Your Personal Data

SimplyHired collects and processes your Personal Data on the basis of different legal grounds, depending on the nature of the Personal Data being provided and the type of processing involved:  

Performance of a Contract. 

SimplyHired processes certain Personal Data on the basis that such processing is necessary for the performance of our agreement with you, or in order to take steps at the request of the user prior to entering such an agreement. An example of this would be where SimplyHired shares your Personal Data with an Employer to facilitate, at your request, a connection between you and an Employer through the use of our Site.

Legitimate Interest

SimplyHired also processes your Personal Data when such processing is necessary for the purposes of legitimate interests pursued by SimplyHired. This includes where SimplyHired sends you certain forms of marketing about our products and services, where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf, or where such processing is strictly necessary for fraud detection and prevention. A further example would be where we share your Personal Data with our affiliates as detailed 4.6 below.  SimplyHired relies on this basis only where an assessment has been performed balancing the interests and rights involved and the necessity of the processing in order to provide our services, products and features to you.

Compliance with a Legal Obligation. 

We may also process your Personal Data when such processing is necessary for SimplyHired to comply with a legal obligation. An example of this would be where SimplyHired is required to retain business records for fixed periods of time in order to comply with local legal requirements.

Consent.

Finally, in certain limited situations, SimplyHired relies on your consent in order to process your Personal Data. Where SimplyHired requires your consent in order to collect and process certain Personal Data, we seek your consent when you provide your Personal Data or before undertaking such processing, and such processing will only be performed where consent is secured.  You can withdraw your consent by following the steps listed in section 10 of this Privacy Policy or by sending an email to privacyoffice@simplyhired.com.

2.7 Storage of Your Personal Data

We retain our users’ Personal Data to the extent it is adequate, relevant and limited to what is necessary for the purposes for which it is processed. In particular, we do not retain your Personal Data for any longer than necessary to perform the services, products and features outlined in this Privacy Policy that you request from us when you use or access our Site.

If you create a SimplyHired account, we may store your Personal Data in a manner that connects it to your account email address. We may also create and store with your SimplyHired account a unique device identifier (a numeric or alphanumeric string of characters) that is associated with the device you use to access SimplyHired, which we may also associate with information we collect about your device and your telephone number, country, and any other information you choose to provide, such as user name, email address, or zip code.  Such data is processed solely in accordance with the purposes outlined in this Privacy Policy, to the extent applicable.

SimplyHired may also store the information detailed in section 2 of the Privacy Policy on its equipment or the equipment of third-parties with which SimplyHired has a relationship. Such storage services will be governed by appropriate protections, as required by applicable rules.  More information on the security measures applied to your Personal Data is available in Section 6, below.

3. Limitation of Use or Disclosure of Personal Data

3.1 Where a Job Seeker Wants to Close a Job Seeker Account

When a Job Seeker closes an account, the Job Seeker will no longer have access to any of the data we make available under that account name, including but not limited to search history, job search preferences, saved jobs, job alerts, resumes, profile information and any other data associated with the account. If you use the same email address to set up a new account, your data from a previous account will not become available to you again. Please also note that closing your account may result in you losing access to some or all of the services, products and features available on our Site.

We reserve the right to keep any materials in a closed account as necessary to preserve and protect our rights to the extent permitted by law (for example, to preserve records of a dispute), to comply with our obligations under local law (for example, if requested to retain by law enforcement), or to ensure our resiliency in the event of natural disaster or other business interruption.  We do not delete your data from our systems when you close your account with SimplyHired, although such data will not remain readily available to you under your original account name or email address.

If you wish to access or delete your Personal Data held by SimplyHired, you should follow the steps listed in section 10 of this Privacy Policy, and such a request will be processed in accordance with applicable law.

3.2 Where an Employer Wants to Close an Employer Account

Employers may close an account at any time by contacting us by email at privacyoffice@simplyhired.com or by mail at SimplyHired Privacy Department, 6433 Champions Grandview Way, Austin, Texas 78750.  Please note SimplyHired must preserve business records pertaining to closed accounts to comply with its obligations under the law. Alternatively, if an individual acting on behalf of an Employer wishes to access or delete his or her Personal Data held by SimplyHired, the individual should follow the steps listed in section 10 of this Privacy Policy, and such request will be processed in accordance with applicable laws. 

3.3 Where a Job Seeker Wants to Delete a Job Application

To delete a job application submitted to an Employer from SimplyHired’s Site, you must contact the prospective Employer directly.

3.4 Where the Employer Contact Details Provided to SimplyHired are Incorrect

In the event that an Employer provides inaccurate or incorrect contact information (including an email address or other electronic destination information) to SimplyHired, your application materials will not be sent to the intended recipient of the application. SimplyHired and its affiliates rely on Employers to provide accurate contact information and have no liability for misdirected applications. If you do not wish to send your application materials by using our Site, you should send them directly to the Employer.

3.5 Children’s Privacy

SimplyHired does not knowingly collect Personal Data from children under the age of sixteen (16), nor is this Site designed to collect information from or directed at children under the age of sixteen (16).  If you are under the age of sixteen (16), you are not authorized to use this Site and should not send us any Personal Data through this Site or by other means. We may advertise jobs directed toward Users between the ages of sixteen (16) and eighteen (18) years of age.  If you are between the ages of sixteen (16) and eighteen (18), you are not authorized to use our Site unless you are under the supervision of your parent, legal guardian, or other responsible adult over the age of eighteen (18). If you have reason to believe that a child under the age of sixteen (16), or between the ages of sixteen (16) and eighteen (18) if unaccompanied by a responsible adult, may have used our Site and shared his or her Personal Data with us, please contact us at privacyoffice@simplyhired.com or at the information provided below in section 10 of this Privacy Policy and we will delete the Personal Data in accordance with applicable laws.

4. Purposes, Uses, and Disclosures of Your Personal Data

We may process your Personal Data for any of the purposes set forth in sections 4, 5 and 9 of this Privacy Policy, to the extent applicable, including to:

  1. provide and tailor our Site, services, products and features to you,
  2. connect you with our affiliates and unaffiliated third-parties to help you find jobs,
  3. measure and improve our Site, including the services, products and features we make available to you on our Site, and
  4. protect our users and provide them with customer support.

More detail on these purposes, uses and disclosures of your Personal Data is set out below.

4.1 Creating and Administering Your Account

We may use your contact information for purposes of creating and administering your account with SimplyHired and providing our services, products and features to you that you may request.  This includes communicating with you about our Site, your use of it, and improvements to it.

4.2 Giving You Relevant Search Results and Recommended Jobs

In order to optimize our services, products and features for you, SimplyHired may use your previous search and browsing history (e.g., the jobs you click on), or application materials and answers to screener questions, to identify you and determine relevant search results and provide you with recommended jobs or reach out to you about jobs you may be interested in. We may also use profile data to tailor your experience on the Site, to show you content that SimplyHired thinks you may be interested in, and display content according to your preferences. SimplyHired may return different results for the same search query and has full discretion with respect to the job listings it presents in response to any particular search.

4.3 Your Contact Information

When you give SimplyHired contact information (such as your name and email address) and other forms of Personal and non-personal data, you agree that SimplyHired may utilize this information for the purposes outlined in sections 4, 5 and 9, to the extent applicable. In particular, you agree that SimplyHired may, as part of providing its services to you, communicate with you, or initiate communication with you on behalf of a third party, through your SimplyHired account or through other means such as email, telephone (including mobile phone), or postal mail, including through the use of contact information that you may provide to SimplyHired or that SimplyHired may otherwise obtain from third-party resources.

4.4 Your Resume Information

Your resume information (such as your name, address, employment history, education history, qualifications, and other resume content you upload to our Site) becomes part of your SimplyHired profile when you upload it to our Site.  SimplyHired reserves the right to charge third parties a fee for accessing your information, including Personal Data, as part of SimplyHired’s services. At your direction, SimplyHired may also send your resume information to third parties if you choose to apply for a job listing.  Resumes uploaded to SimplyHired are set to private by default. Users may choose to share their resume information with our affiliate, Indeed, Inc. (“Indeed”), subject to Indeed’s Privacy Policy and Terms, by selecting “Share with Indeed” in the Resume Visibility section of their account settings.  For more information on the use of third-party websites, including those of our affiliates, linked to from our Site, please see section 11, below.

4.5 Sending You Job Alerts and Other Promotional Materials

If and to the extent permitted by applicable law, SimplyHired may use your contact information to (i) send you Job Alerts; (ii) send you information about SimplyHired, including promotional materials; and (iii) send you Invitations to additional roles, where you can apply, interview, or take additional action such as confirming your interest. SimplyHired may use third-party partners to perform these activities on SimplyHired’s behalf. 

A Job Alert is defined as an email sent to you that you sign up for containing job listings in response to a search query you have run (“Job Alert”). Job Alerts may also include jobs that SimplyHired and its affiliates, including Indeed, recommend for you, companies you may be interested in following, or other actions you may want to take on our Site.  SimplyHired may adjust the frequency of Job Alerts based on your interactions with them.

An Invitation is a notice sent to you inviting you to take action on a Job Listing that may be relevant to you, which you may receive via email, notification, or push notification depending on your preferences. SimplyHired or its affiliates may invite you to apply, interview, confirm your interest, or take other actions based on your previous job search and application history, and any information, including Personal Data, you upload to the Site. We may also send Invitations on behalf of Employers who determine your resume to be a relevant match for their Job Listing.

SimplyHired may also share your information with third-parties (including operators of third-party websites and/or social networking sites) in order to show you personally tailored and targeted advertisements.  Such advertisements will only relate to SimplyHired’s services, products, and features, all of which focus on helping our users find jobs and connect with candidates. If you wish to opt out of receiving promotional and marketing messages from SimplyHired, please see section 10.3 of this Privacy Policy.

4.6 Preventing Fraud and Spam, and Complying with Legal Obligations

We may disclose your Personal Data to law enforcement or other public authorities (including courts and tribunals) where we are legally required or compelled to do so (such as in response to a subpoena, search warrant, court order or other legal process) or we otherwise determine, in good faith, that such disclosure is necessary to defend our interests in legal, administrative or other proceedings, to comply with the law, to cooperate with or seek assistance from law enforcement, to prevent a crime (such as to prevent fraud or spam) or protect national security, or to protect your interests or safety or that of other users of our Site. This means, for example, that we may honor subpoenas, search warrants, law enforcement requests, and court-mandated directions to reveal your Personal Data, including your identity and email address.  

4.7 Facilitating Payment

If you provide credit, debit or other payment card and related details to us in order to make a payment, SimplyHired will use this information only for the purpose of processing the payment. SimplyHired may share with third parties who perform services on SimplyHired’s behalf, such as payment processors and/or credit agencies, any credit card and related billing and payment information that you provide to SimplyHired solely for the purposes of checking credit, effecting payment to SimplyHired and servicing your account.  To the extent SimplyHired retains any payment information, SimplyHired limits such retention to the minimum amount necessary to verify and maintain a record of payments (e.g., the last four digits of credit card numbers and related verification information) and as may be required by law.

4.8 Automated Processing of Your Personal Data

In order to optimize the performance of our Site and services for users, we perform automated processing of Personal Data evaluating certain specific aspects relating to a user, in particular to analyze or predict aspects concerning a user’s personal preferences or interests in terms of our Site and services. Where it occurs, such processing is carried out if it is necessary for the performance of our agreement with our users, to allow us to provide its services to Job Seekers and Employers, including analyzing applications and resumes on behalf of Employers, or in other cases on the basis of a user’s consent.

For example, in certain cases such processing allows SimplyHired to match Job Seekers with Employers effectively, to provide Job Seekers with job alerts and recommended jobs that the Job Seeker is likely to be more interested in, to send particular Job Seeker applications to an Employer, to display search results, or to perform certain spam and fraud detection activities to protect our users. Such processing is subject to the safeguards detailed in this Privacy Policy to protect the privacy of our users, and you may contact privacyoffice@simplyhired.com to contest any decision generated by said automated processing.

4.9 Sharing Your Information with Our Affiliates

Our core mission, which we share with each of our affiliates, is to help job seekers find great jobs, and employers find great candidates. In order to support that mission we share certain information with our affiliates. Such information sharing is governed by this Privacy Policy. We also developed our Privacy Center as a way of educating our users about our affiliates and how we share data with them to provide the strongest product and service offerings to our users.  We encourage you to visit our Privacy Center (at https://hrtechprivacy.com/) to learn more.

Information shared by you with SimplyHired may be shared with any of our affiliated entities, no matter where located, to provide you with services, to improve the Site and optimize functionality on the Site, and other purposes as described in this Privacy Policy and our Privacy Center. In particular, such sharing strengthens SimplyHired’s ability to help people find jobs and employers find candidates. The services provided to you and the functionality of the Site could not be provided without such transfers. If you do not wish your information to be transferred in this way you should not use this Site.

For the purposes of this Policy, “affiliates” means any entity that directly or indirectly, controls, is controlled by, or is under common control of or with SimplyHired, now or in the future. “Control” for these purposes means having a majority of shares or the right and ability to direct management.  This includes our affiliated entities located outside the European Economic Area (“EEA”) or Switzerland.

Examples of our affiliates and affiliated websites include: Indeed, Glassdoor, Syft/Indeed Flex, Resume.com, Workopolis, Wowjobs.com, Engineerjobs.com, RescueMyResumes.com and Resumeperfector.com.

Such data sharing with our affiliates will be performed for a number of specific reasons.

– Improved Services

It provides Job Seekers with more personalized and improved content, performance, features and services on SimplyHired’s and its affiliates’ sites. For example, SimplyHired and its affiliates use your previous search and browsing history (e.g. the jobs you click on), IP address, or your resume or profile information, to determine relevant search results, job alerts, display and moderate career insights, such as company reviews, job listing salary data, interview tips and more. Such sharing is also performed to facilitate improved data analysis, testing, research, and service improvement.

It also allows employers to have better insight into the performance of their job postings. For example, we may share data related to user clicks on their job postings which in turn allows them to understand how their job posting may or may not be achieving their goal of attracting candidates. By providing employers with the information they need to better utilize our platform, they can provide stronger job postings.

– More Employers, More Job Listings and More Job Seekers

Such data sharing allows Job Seekers to access an even broader database of Job Listings and Employers, and for Employers to access more Job Seekers. For example, this allows SimplyHired to recommend jobs or employers on SimplyHired or on websites of SimplyHired affiliates. It also facilitates applications and the display of job listings from the SimplyHired Site to SimplyHired’s affiliates’ websites and vice versa.

SimplyHired or a SimplyHired affiliate is able to recommend a SimplyHired Job Seeker (and that Job Seeker’s resume or resume extract) to an Employer hosted by SimplyHired or to an Employer hosted by a SimplyHired affiliate. One such affiliate is Indeed. Equally, a SimplyHired affiliate is able to recommend a job listing and/or recommendation to a job seeker hosted by a SimplyHired affiliate or by SimplyHired. For example, Indeed may send invitations to SimplyHired users that encourage them to apply or interview for additional roles. As an additional example, job seekers on Indeed may see SimplyHired jobs in their recommendations. SimplyHired and its affiliates can also share Employer data (such as account information and behavioral data) to provide a better experience to those Employers.

– Better Security for Users

Such data sharing allows SimplyHired and its affiliates to process your Personal Data for the purpose of improving user security and internal operations, troubleshooting, and detecting and preventing fraud and spam.

4.10 Transfers of Information to Employers

SimplyHired sends Job Seeker Personal Data to Employers on the instruction of Job Seekers. Such transfers are performed in the course of the job search, application and interview process. This is further described in sections 2 and 4 of this Privacy Policy. Such Personal Data will be processed in accordance with these terms and those of the relevant Employer. Job Seekers that apply to jobs through SimplyHired that are outside their own country may involve sending their Personal Data to countries with lower levels of data protection.

Employer account holders agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing and storage of Personal Data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.

4.11 Transfers of Information to Job Seekers

SimplyHired sends certain Employer-related information to Job Seekers. This includes publishing Job Ads, Company Pages, and salary information. SimplyHired may also provide information to Job Seekers about an Employer’s activity and responsiveness on SimplyHired in order to help Job Seekers evaluate employment opportunities. This may include the Employer representative’s name, the Employer’s city/state location, and whether the Employer has engaged with other Job Seekers or viewed other Job Seekers’ resumes. As an Employer, when you use SimplyHired (for example, by posting a Job Ad) you agree that SimplyHired may provide this information to Job Seekers.

4.12 Transfers of Information to Service Providers 

We may use third parties to perform services in connection with our operations, to improve the Site and our services, products, and features, to protect our users and better understand their needs, and to optimize the services and the users’ experiences. These service providers may have access to Personal Data in the course of providing these services, which may involve transfers of such Personal Data to other countries. Such transfers are only made for the purposes set forth in sections 4, 5 and 9 of this Privacy Policy, to the extent applicable and necessary. By using our Site, you acknowledge and agree to SimplyHired’s use of such third-party service providers, including, but not limited to, for the purpose of collecting, processing, analyzing, and recording your activity on, interaction with, and communications with or through our Site, as further described in section 2 of this Privacy Policy.

Improving our Services

These third parties may provide data points including how much time you spend on specific pages, which links you choose to click, and data that helps determine user preferences. This information enables us to build and maintain our services with user feedback. These third parties may use cookies and other technologies to collect data on your behavior and devices such as the device type, browser information, and preferred language.  For more information on our use of these technologies, please see our Cookie Policy.

Maintaining Quality and Protecting Users

SimplyHired may transfer your Personal Data in limited situations to certain third-party vendors that assist SimplyHired with protecting our users and maintaining the quality of our services, products and features provided to our users (e.g., for fraud detection purposes).

Facilitating Payments

SimplyHired may also share any credit card and related billing and payment information that you provide to SimplyHired with companies who work on our behalf, such as payment processors and/or credit agencies, solely for the purposes of checking credit, effecting payment to SimplyHired and servicing your account.

Installing or Using a SimplyHired App

In order to provide you with certain services and support ad attribution, limited user data may be shared with certain service providers when you install, download or use a SimplyHired App. This may include your IP address or other unique identifier, and event data related to the installation of the SimplyHired App.

This may be done for a variety of purposes, including facilitating user log-in through third party accounts. It may also assist SimplyHired to understand and optimize our users’ complete customer journey by helping us: (i) understand how users arrive to SimplyHired; (ii) better measure the performance of our ads; and (iii) understand where a user has accessed Indeed through different devices.

When you download or install a SimplyHired App, you acknowledge and accept that your Personal Data may be transferred to these service providers. You also agree to SimplyHired’s Cookie Policy, Privacy Policy and Terms of Service, and are informed that you may avail of your rights at any time, as detailed in section 10 of this Privacy Policy, including the right to object to the legitimate interest use of your personal data for marketing purposes.

Examples of the types of technologies that may support this behavior include pixels, javascript snippets, or cookies.

Storage

Please also be aware that SimplyHired may also use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be nonnegotiable.  These service providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures; however, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.

4.13 Transfers of Publicly Available Information

When you post content on SimplyHired in a manner that is intended to make that content publicly available and searchable by individuals, SimplyHired reserves the right to aggregate and share that information with third-parties. For example, if you create a resume on or upload a resume to our Site in a manner that makes the information publicly available to users of our Site, we may share your public resume, including the Personal Data contained in it, with third-parties.  We will do this at our sole discretion, and subject to any agreement we may have with such third-parties. We also reserve the right to share information aggregated from public sources in this capacity.   

4.14 Third-Party Sites Linked-to from SimplyHired

You may also use certain third-party websites or services, including those of our affiliates, that you link to from our Site. In such cases, the information you provide to the third-party is subject to the third-party’s terms and conditions, and privacy practices (including any privacy and cookie policies).  Please see section 8 of this Privacy Policy for more information regarding links to third-party sites on SimplyHired..

Simply Apply is a service we make available on our Site that allows you to connect with the Employer through job listings hosted by our affiliates, such as Indeed, that we display on our Site.  When you click on the Simply Apply link, you will be directed to Indeed’s website to apply for the job and prompted to agree to our affiliate’s Terms, Cookie & Privacy Policies in addition to SimplyHired’s Terms of Use, Cookie & Privacy Policies.  Should you take advantage of this feature on our Site, we encourage you to read all relevant Terms, Cookie & Privacy Policies before agreeing to them.

5. Additional Uses and Disclosures of Non-Personal Data

In addition to the other uses and disclosures of information set forth in this Privacy Policy, and notwithstanding anything in this Privacy Policy to the contrary, we may use and disclose, for any purpose, any non-personal data, except where we are required to do otherwise under applicable law. If we combine any non-personal data with Personal Data, then we will only use and disclose such combined information for the purposes described in sections 4 and 9 of this Privacy Policy while it is so combined.

6. Security

SimplyHired seeks to use reasonable security measures to help protect against the loss, misuse and alteration of the Personal Data under SimplyHired’s control.  However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. In addition, please note that emails, messages sent via your web browser, and other similar means of communication with other users (such as our Relay Service), are not encrypted. Therefore, while we strive to protect your information, we cannot guarantee its security.

Please also be aware that we may use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be nonnegotiable; these service providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.

7. Cookies

“Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. Please see our Cookie Policy for further information regarding SimplyHired’s use of Cookies.

– Do Not Track Requests

Your browser automatically shares certain information about you, such as your IP address and other information about your device and browser, with the websites you visit that may be considered Personal Data under applicable laws.  Some browsers allow you to send websites you visit a “Do Not Track” signal. As there is not yet an agreement on how to respond to such signals, SimplyHired does not respond to them or alter its privacy practices in any way if enabled in a user’s web browser.

8. Links to Third-Party Sites

Our Site may contain links to other websites that we do not operate, including those of our affiliates listed in the Privacy Center. When you click on a link to another website, including a website operated by one of our affiliates, you may leave our Site and your browser may also disclose information, such as the URL of the page on which you clicked the link, to the operator of the other website.  This Privacy Policy does not apply to, and SimplyHired is not responsible for, the content or privacy practices of any such linked websites, including those operated by our affiliates. We encourage you to review the privacy practices of any linked website before interacting with it, as the operator’s privacy practices may differ from ours.  You should direct any questions about the privacy practices of linked websites to their respective operators.

9. Acquisitions and Other Reorganizations

Information collected pursuant to this Privacy Policy, including Personal Data, may be disclosed to one or more third-parties (including our affiliates and parent company) in connection with any change of ownership or control in SimplyHired’s business (whether by merger, sale, or otherwise), or any other reorganization or joint venture, or assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceeding), and any such information may be used by such third-party in accordance with this Privacy Policy.

10. Your Privacy Rights

As a SimplyHired user, you may avail yourself of the rights explained below. We may attempt to verify your identity through the email address or telephone number associated with your use of our Site prior to fulfilling any such request and reserve the right to deny a request where we are unable to satisfactorily complete this process. If you authorize someone to make a request on your behalf, we may also deny your request if we are unable to verify with you that the individual making the request is authorized to act on your behalf.

 10.1 Your Right to Rectify Your Personal Data

SimplyHired users are able to edit and update most of their Personal Data held by SimplyHired by logging into their account on the Site.  You may also make a formal request to edit or update your Personal Data held by SimplyHired by sending an email to privacyoffice@simplyhired.com from the email address associated with your account.

10.2 Your Right to Object to or Restrict the Processing of Your Personal Data

If you have any queries or complaints about how we process your Personal Data we encourage you to contact us by sending an email to privacyoffice@simplyhired.com

Alternatively, if you do not wish to do this you may make a formal request to object to, or restrict, processing of your Personal Data by SimplyHired. For example, you have the right to object to the legitimate interest processing of your Personal Data by SimplyHired for marketing purposes.  In order to do so, please fill out this form requesting the deletion of your data.

10.3 Opting out of Marketing Messages and Withdrawing Consent 

If you no longer want to receive marketing materials from us based upon your Personal Data, there are a number of options available to you:

You may opt-out of receiving marketing emails from SimplyHired by clicking the “unsubscribe” or similarly-designated link provided in any marketing email sent to you.  This will remove your email address from our email marketing distribution list. You will no longer receive marketing emails from SimplyHired at that email address unless you later request to receive such marketing emails again, you sign-up to receive another or different service or account with SimplyHired for which you agree to receiving marketing emails from SimplyHired, or you otherwise indicate your consent to receive marketing emails from us.

In addition, you may opt out of all marketing messages or withdraw your consent from any consent-based processing of your Personal Data by sending an email to privacyoffice@simplyhired.com. In your message, please detail which activities from which you wish to opt out or withdraw your consent. We will comply with your request as soon as reasonably practicable, and in accordance with applicable laws.

Finally, please note that we may still send other messages to you, such as administrative messages.

10.4 Your Right to Access and to Portability of Your Personal Data

SimplyHired users are able to access most of their Personal Data held by SimplyHired by logging into their account on the Site.

Alternatively, you may also make a formal request to access your Personal Data held by SimplyHired.  In order to do so, please fill out this form. SimplyHired will provide your Personal Data to you in a portable format to allow it to be transmitted to third-parties.  Please note, if you have interacted with SimplyHired using more than one email address, you must submit an additional request for each such email address so that we may locate and provide access to your Personal Data associated with those email addresses as well.

10.5 Your Right to Delete Your Personal Data

SimplyHired users are able to edit and update most of their Personal Data held by SimplyHired by logging into their account on the Site.

Alternatively, if you do not wish to do this, you may make a formal request to delete your Personal Data held by SimplyHired. In order to do so, please fill out this form. Once your request has been confirmed, SimplyHired will initiate the necessary steps to execute this exercise, including the deletion of your SimplyHired account.  Please note, if you have interacted with SimplyHired using more than one email address, you must submit an additional request for each such email address in order for us to execute your requests with respect to those email addresses, and any associated Personal Data, as well.  Where the deletion request relates to Personal Data that you previously requested be made public on SimplyHired (e.g., by posting a public resume), we will make reasonable efforts to inform any other controllers of this request.

10.6 Some Limitations

Such rights of rectification, objection, restriction, access, portability and deletion are subject to certain limitations, as provided for by applicable laws. Individual requests will be completed within the time allotted by relevant regulations, which starts to run from the point of SimplyHired confirming your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by SimplyHired and only imposed to the extent permitted by applicable law.

11. International Data Transfers

When you use our Site, we may process and store your Personal Data outside of the country in which you are located, including in the United States and the European Union. Such transfers are performed subject to applicable data protection rules, and appropriate safeguards, primarily through the use of agreements between SimplyHired and the recipients that ensure adequate protection of our user’s Personal Data. The services provided to you and the functionality of the Site could not be provided without such transfers. If you wish for your information not to be transferred in this way you should not use this Site. If you would like to receive further information about a relevant international data transfer mechanism and in some cases, a copy of such mechanism, please contact us at privacyoffice@simplyhired.com and we will respond in accordance with applicable law.

12. General Inquiries and Complaints

You may contact SimplyHired, including our Data Protection Officer, with any questions or concerns regarding this Privacy Policy by email at privacyoffice@simplyhired.com or by mail at SimplyHired Privacy Department, 6433 Champions Grandview Way, Austin, Texas 78750.  Please include your name and email address in any written request to us. Our privacy office will manage your complaint in accordance with applicable law and will give you additional information about how it will be handled.

If you believe your data protection rights have been infringed by SimplyHired, you also have the right to complain to the appropriate regulatory authority responsible for data privacy where you are located.

13. Your California Privacy Rights

By availing yourself of the rights afforded in this section of our Privacy Policy, you are declaring that you are a California resident:

13.1 The Right to Know Your Personal Data

You have the right to request that we disclose the Personal Data we collect, use, disclose and “sell” (we explain this term further in Section 13.2, below) about you. For more information on how to exercise this right, please see Section 10 of our Privacy Policy. Over the past twelve (12) months:

Categories of Personal Data We Collected:

Full details of the types of Personal Data we collect from you are detailed above in section 2. To summarize, we collect information:

  • you chose to provide to us through our Site (e.g., contact details, resume details, location data);
  • through your activity on our Site (e.g., information from your device and actions taken on the Site, including your searches and jobs you click on);
  • when you applied to jobs, 
  • logged in to our Site from third party sites; and
  • where you are an Employer providing necessary Employer information (e.g., for verification, billing, and contact purposes).

– Our Business Purposes:

Full details of the purposes for which we collect and use your Personal Data are detailed above in sections 4, 5, and 9 of our Privacy Policy. To summarize, we collect and use your Personal Data to:

  • create and administer your account; 
  • give you relevant search results and job recommendations; 
  • and send you job alerts or other promotional materials
  • facilitate communication as part of the job search, application and interview process;
  • make your resume available to third-parties, depending on your privacy settings (e.g. private or public resume); 
  • match Job Seekers with Employer Job Listings; 
  • prevent fraud, spam and other potentially fraudulent or illegal activities; 
  • facilitate payment, if you are an Employer; 
  • carry out automated processing in order to provide many of our services; 
  • enhance and optimize our services and security for Job Seekers and Employers by data sharing with our Affiliated Entities and Websites; 
  • improve our Services, maintain product quality and protect users; and 
  • aggregate and share with third parties any content posted on SimplyHired which is intended to be publicly available and searchable by individuals.

– Third-Parties with whom we Shared Your Personal Data

Full details on the third parties which which we share your Personal Data are detailed above in sections 4.9-4.14, 8, 9, and 11. To summarize, we share your Personal Data with:

  • our affiliated entities (additional information on our affiliates can be found in our Privacy Center at https://hrtechprivacy.com/);
  • employers and Job Seekers; and
  • third-party service providers who help us with our operations, e.g. for data storage or fraud detection.

13.2 The Right to Opt-out of the Sale of Your Personal Data

To learn more about SimplyHired’s approach to California’s “Do not sell my personal information” requirement, why it applies to your use of our Site, and how you can exercise this right, please go to https://www.simplyhired.com/about/ccpa. There, we explain how California has defined as “sales” under the CCPA certain transfers of Personal Data between SimplyHired and its affiliates that are integral to the products and services we offer to our users. We do not “sell” your Personal Data in the traditional sense. More information on SimplyHired’s affiliates and our inter-affiliate transfers can be found in our Privacy Center at https://hrtechprivacy.com/.

Under California’s “Shine the Light” law (Civil Code section 1798.83), California residents have certain rights regarding the disclosure of their Personal Data to third parties for their own direct marketing purposes. SimplyHired’s policy is not to disclose your Personal Data to third parties for the third parties’ direct marketing purposes if you have exercised your option to prevent that information from being disclosed to third parties for those purposes. If you wish to not have your personal information shared for those purposes, you may request that we delete your Personal Data by following the steps outlined in Section 10 of this Privacy Policy.

13.3 The Right to Non-Discrimination for Exercising Your Privacy Rights

We will not discriminate against you for exercising any of your rights under the CCPA.

Cookie Policy

By using or accessing the Sites, you agree to SimplyHired’s use of Cookies as follows:

1. Introduction: What is a cookie?

This Cookie policy helps to explain the occasions when and why cookies may be sent to visitors to our Site. “Cookies” are text-only pieces of information that a website transfers to an individual’s hard drive or other website-browsing equipment for record-keeping purposes, and allow the Site to remember important information that will make your use of SimplyHired more convenient. A cookie will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a randomly generated unique number or other value.  

Session Cookies are temporary cookies that remain in the cookie file of your browser until you leave the Site.

Persistent Cookies remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie). When we use session cookies to track the total number of visitors to the Site, this is done on an anonymous aggregate basis (as cookies do not in themselves carry any personal data). We may also employ cookies so that we remember your computer when it is used to return to the Site to help customize your SimplyHired web experience. We may associate Personal Data with a cookie file in those instances.

2. How SimplyHired uses cookies

We use first and third-party cookies, web beacons and other technologies (collectively, “Cookies”) for the following purposes:

PurposeDescription
Analytical PurposesWe use cookies to analyze user activity in order to improve the Site. For example, we may use cookies to look at aggregate patterns like the average number of job searches that users perform. We use such analyses to gain insight about how to improve the functionality and user experience of our Site. We also use cookies to track the aggregate number of unique visitors to our Site.
Your Preferences & User ExperienceWe use cookies to gather certain information about users in order to store user preferences on our Site to make your user experience more consistent and convenient. For example, we may store the recent searches you have performed in a cookie so that we can allow you to easily repeat those searches when you return to our Site.
MarketingWe use cookies from Google for marketing purposes. These cookies allow us to display SimplyHired promotional material to you on other websites you may visit across the Internet. SimplyHired may also share information about your behavior on the Site with third-parties (including operators of third-party websites and/or social networking sites) in order to show you targeted advertisements and other content that has been customized for you.
Security PurposesWe use cookies to limit certain types of cyber attacks.
Referral TrackingWe use cookies to associate user activity with the third-party website that referred the user to the Sites, or to associate user activity that SimplyHired referred to a third-party website. These third-party partner websites receive credit for the activity of users they refer to the Sites, or give SimplyHired credit for the activity of users referred to such third-party websites. We do not share any personal information or information about individual user activities with these partner entities. We also use cookies to associate user activity with the email campaign that referred the user to our Site.
Testing, Usability, and Performance Improvement PurposesWe use cookies to ensure users receive a consistent user experience while we conduct A/B testing on certain aspects of the Site in order to improve our product offerings. We also use cookies to improve the performance and reliability of the Site.

3. Managing cookies in your browser

Use the options in your web browser if you do not wish to receive a cookie or if you wish to set your browser to notify you when you receive a cookie. You can easily delete and manage any cookies that have been installed in the cookie folder of your browser by following the instructions provided by your particular browser manufacturer.

If your browser is not listed here, consult the documentation that your particular browser manufacturer provides. You may also consult your mobile device documentation for information on how to disable cookies on your mobile device. If you disable all cookies, you may not be able to take advantage of all the features of the Site.

4. Third-Party Cookies

The following cookie table lists examples of the third-party cookies used on SimplyHired. Although we may update this list periodically, please be advised that the names of cookies, pixels and other technologies are subject to change.

DomainCookie NameDescriptionExpirationOpt-out
third-partyUIDUsed by Comscore to gather information regarding visitor activity on the Site. The data gathered is sent to comScore for analysis and reporting and used to improve the Site.1 year and 355 daysScorecard Research cookie opt-out
third-partyUIDRUsed by Comscore to collect anonymous data on the traffic and engagement for the Site in order to provide information on their competitive performance. Data collected by ScorecardResearch is used only in aggregate form.1 year and 355 daysScorecard Research cookie opt-out
third-party_gaUsed by Google Analytics to track user activity over different browsing sessions2 yearsGoogle Analytics opt-out
third-party_gatUsed by Google Analytics to throttle requests10 minutesGoogle Analytics opt-out

5. Changes To Our Cookie Policy

From time to time, it may be necessary for us to change this cookie policy. We suggest that you check here periodically for any changes.